Never too early to plan the Christmas party!

master, May 17, 2014

Don’t shoot the messenger! Now that we have our gorgeous spring weather, of course we have to remind you to plan for your Christmas party.

Event planning – Say those two words and see how fast your coworkers run for the door. But you’re game. And fortunately, you’ve come to the right place. We are award-winning, event planning experts. We plan all aspects of any kind of event, no matter the size or circumstance. From extremely small to a cast of thousands, we’ll keep our eye on the details so you don’t have to. A KayTahRing Company – Event planning that makes you look good.

Party planning

You’re thinking: great friends, great time, great party. We’re thinking: great parties come out of great party planning. It’s hard to believe that something as fun as a party, can take so much work. But it does… always. Of course, great hosts make it look easy. Great hosts rely on great people. We’re your people, your party planning people. We’ll do the planning. You have the fun.

Things to think about in planning this year’s Christmas party:

Use task lists and schedule deadlines to complete all you’re planning on time. If it’s an office party, then the location, budget, and date all three are usually determined by management so you’re working within limits already. Be mindful of your corporate culture in planning on food and entertainment. (IE food restrictions due to religion).

It is never too early to start organizing. In fact, numerous 500 guests or more companies have completed this planning already. Many of the large facilities are pre-booked on an annual basis with first come first served for the smaller ones.

Book your facility now. The larger the numbers of guests, the less number of local facilities are available. Why not look at unique locations such as a museum, garden or cultural center. The environment in these locations creates the base decor and gives a refreshing feel to the festivities.

Re-think your theme. Successful parties create a common thread that ties everything together using the budget as your guide. Coordinating the entire Christmas program with the menu, decor and entertainment allows for a memorable celebration. An example of this is an international Christmas theme with world food/action stations with matching decor and entertainment.

Poll your employees as to what type of theme and entertainment they would like this year?

You could make it a competition! Instead of the comedy show, perhaps they would like to experience a cirque show or a Christmas themed murder mystery? Focus the opportunity for an engaging and interactive party this year.

Guests love to take the dinner table centerpiece home. Why not set up a centerpiece creation competition between departments where the pieces are raffled off to generate money for your favorite charity. Remember to make a note in the invitation that there will be a prize for the department that decks out the most ingenious Christmas centerpiece.

Promote the designated driver concept and these alternative forms of transportation in your invitations. Let’s face it – drinking and driving never mix. Offer a variety of non-alcoholic beverages for the designated driver and others who prefer not to drink alcohol. If preparing an alcoholic punch, use a non-carbonated base like fruit juice. Alcohol is absorbed into the blood stream faster with a carbonated base. Provide for for alternative modes of transportation for guests range from shuttle, limousine service or passenger vans taxi fare for the end of the evening. Don’t forget to budget for this!

Save a tree and go green e-invites for your event.

Planning a party is a lot like buying a house. You do the research, crunch the numbers, think ahead – and you put the best possible team around yourself to help you achieve your goals. When party disasters happen, it usually comes down to poor planning. And many smart, capable social committees just plain and simple don’t think through some of the basic details that will make or break their party. That’s what a planner is for.

Call A KayTahRing Company if you need support with some or your entire Christmas event.

It’s what we do best. From planning, to decor, to entertainment, to catering, we work hard to ensure that every facet of your corporate event says what you want it to say. After all, this isn’t just some corporate event. It’s yours. It reflects back on your Company — and on you. Every detail has to be on message. You wouldn’t let an email go out that didn’t look good on the Company. You’re sure not going to let your company look bad through a poorly thought out or executed event.


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